San Diego State University

GRADE SUBMISSION

Grades are submitted electronically through WebGrades on the SDSU WebPortal. The Web-based process and electronic rosters are available via WebGrades beginning the first day of finals and through 11 p.m. on the published deadline each semester.

Summer 2014 Grade Submission Period

S1: July 2-11

T1 and S2: August 14-15

Accessing WebGrades

To access WebGrades, you must log on to the SDSU WebPortal at www.sdsu.edu/portal by entering your User Name (RedID number) and password. If you have not activated your WebPortal account, contact your department administrative assistant or your Dean's office for a temporary password that you can customize once you are in the system.

Should your account become locked, please contact your department to request that your account be re-activated. WebGrades has security technology to deactivate an account after a series of successive incorrect login attempts.

Submitting Grades

All grades need to be submitted by the grade submission deadline. You may submit a portion of the grades and return later to submit the remaining grades during the grade submission period. If any students are not assigned grades by the deadline, the students will be assigned "RD" grades and will be instructed to contact the instructor.

If you wish to enter comments for a student, you can do so in the memo box at the bottom of the form.

Explanation of Grades

To determine what each grade means, see the Explanation of Grades Web page. This link is also available at the bottom of all screens in WebGrades.

Credit/No Credit grades can only be submitted if the student submits a request to change the grading basis to credit/no credit by the schedule adjustment deadline.

Assigning an incomplete "I" grade indicates that a portion of the student's required coursework was not completed and evaluated in the prescribed time period due to unforeseen, but fully justified, reasons. An "I" grade should not be assigned if any coursework other than a final assignment, exam and/or project is required by the student. There must still be a possibility of the student earning credit.

Grade Rosters

Electronic grade rosters will be available through WebGrades beginning the first day of finals through the grade submission deadline.

If a student is listed on your roster twice and the class does not allows multiple enrollments, leave the second grade blank and make a note of it in the memo box at the bottom of the grade form.

If you cannot find a student on the roster using the RedID number due to a name change, add the student's name and grade in the memo box at the bottom of the grade form.

If a student does not appear on the grade roster at all, s/he is not officially enrolled and needs to contact the Office of the Registrar. You can indicate the student's name, RedID number, and the grade earned in the memo box at the bottom of the grade roster.

If a student's withdrawal from the class is not shown on the roster, it means the student did not officially withdraw through the Office of the Registrar. To comply with federal law and regulations related to financial aid funding, you must report the date of last known attendance for students who unofficially withdraw from courses. WebGrades will not allow a grade sheet that contains a "WU" grade to be submitted without the associated date of last known attendance entered.

Changing Grades

As soon as a grade is submitted, the grade is posted to the system and available for students to access in the WebPortal. Changes to grades during the grade submission period may confuse the students and generate questions from them.

If you need to enter a grade change before the grade submission deadline, you should use WebGrades. If you need to make a change to a grade after the grade submission deadline, you will need to use the grade change function in the WebPortal.

Follow these steps to post a late grade or to change past grades in the WebPortal:

  1. Select the "Grade Change" menu option.
  2. Enter your Faculty Red ID #.
  3. Select the term in which the course was taught.
  4. Select the course.
  5. Enter the student's RedID #.
  6. Click "Search." The student's information will appear.
  7. Assign a new grade from the pull-down menu.
  8. Select the reason for the change.
  9. Click "Submit." The final screen displays student information for the old and new grade.
  10. Click "Done" to complete the grade change.
Late Grades

It is extremely important to submit grades by the deadline. Students who are not assigned grades by the grade submission deadline will be assigned "RD" grades and will be instructed to contact the instructor. It is extremely important to submit grades by the deadline because late grades affect a student's academic status and may result in the student being disqualified from the university. Also, graduation for the current semester (including summer) cannot be completed until grades are posted.

Contact

Grades Help Desk
(619) 594-2134
Monday–Friday, 8 a.m.–4 p.m.

Rosters Help Desk
(619) 594-8000,
Monday–Friday, 8 a.m.–4 p.m.

A list of frequently asked questions is available for immediate use.

Feedback can also be submitted via the "Comments" link at the bottom of any WebGrades page.