San Diego State University

NAME AND GENDER CHANGE PROCEDURES

Changing Legal Name

Legal names can be changed at SDSU with the proper documentation; a state issued driver's license and an original signed Social Security card reflecting the new last name. Processing for name changes is done within the Office of the Registrar by filling out a "SDSU Change of Legal Name" card and supplying the stated documents above.

If you are not a United States citizen, you must show a valid passport and photo ID reflecting the new legal name.

Once the name change has been processed notify your instructors of your name change to avoid grading discrepancies. You will only need to do this if you are changing your name mid-semester.

Your new and former names will appear on your SDSU transcript. In special cases where the previous name is not desired to appear on the transcript, an appeal with supporting documents may be presented to the Registrar for review.

Setting a Preferred First Name

Transgender or gender non-conforming students may have their first name changed to preferred name in the University's student records system. Students who have enrolled at San Diego State University under their legal names may change their first name to a preferred first name which may differ from the sex assigned to them at birth. (this policy does not refer to the use of "nicknames". SDSU does not allow the use of "nicknames" on student records)

To register a preferred name at the University, students should complete a Preferred Name Change form or visit the Office of the Registrar. Once the preferred name has been registered a new SDSU ID card can be reissued by providing the SDSU Card Office with a "Replacement ID Card" form that will be supplied by the Office of the Registrar when processing the "Preferred Name Change" form.

Currently the following offices are uploading the data to show the preferred name within their systems. While this data is available to all, it will take time for every office and or data base on campus to utilize the data to reflect a preferred name due to the logistics of not all systems on campus being connected.

A student's preferred first name will be reflected in the following areas:
Faculty Class Rosters – within the WebPortal
Faculty Grade Rosters – within the WebPortal
Blackboard rosters
Blackboard home room rosters
RedID Card
Center for Student Rights and Responsibilities
Student Life and Leadership

All other documents/records such as official transcripts, diplomas, directory information etc. will reflect the student's legal name. If the student would like to change their "preferred" name to a "legal" name, the process cited above for changing legal name change should be followed. This process may also include the changing of biological assigned or legal sex/gender if this process has not previously been done. See "Changing Biological, assigned or Legal Sex/Gender" below.

Once the name change has been processed notify your instructors of your name change to avoid grading discrepancies. You will only need to do this if you are changing your name mid-semester.

Changing Biological, Assigned, or Legal Sex/Gender

Students enrolled at SDSU under their biological, assigned or legal sex may change their gender identification in the student records system to reflect their gender identity and/or gender expression, which may differ from the sex assigned to them at birth. Students should complete a Declaration of Gender Designation Change form or at the Office of the Registrar. Submit the form to the Office of the Registrar. This change can coincide with the process of changing a preferred name to a legal name.

Note: Please be advised that changing your name and/or gender in the university's student records is not the same as legally changing your name and/or gender. You may be required to provide proof of your legal name and/or identity for employment or government purposes, such as obtaining a passport.

Contact Information

San Diego State University, Office of the Registrar strives to provide a safe, comfortable and non-discriminatory University experience for students whose gender identity and/or gender expression does not conform to their assigned legal sex at birth and wish to request changes to some University records to reflect their gender identity and/or gender expression. For questions or concerns regarding the preferred name or sex/gender processes, please contact Reba Bailey in the Office of the Registrar at (619) 594-5228, or the Pride Center coordinator at (619) 594-0734.